Weekly Updates #15

Dear Excos,

A quick update, as of today we have 10 applications for this year’s bursary award.

It’s a pity there are a number of us who did not make it for the tea session with the principal, as it was a pretty fruitful session. Ms Leong commended on a number of initiatives that we are currently working on and spoke also on the planning for the 25^th anniversary celebrations. For more details, Xavier is working on the minutes that was taken during the tea session.

We’ll be having our first AJCAA breakfast session this coming Sat. For those who can make it, do come and make friends with the other fellow ex-AJC-ians.

Have a great day!

Regards,
Keith

Weekly Updates #14

Dear Exco,

Focus on this week’s weekly update will be on our upcoming tea session with the principal. Hope to see you all there.

Hi Kent,
Can let me know who from the Exco will be coming for the meeting?

Ms Siau,
Me, QX and Xavier have discussed on Sat. Agenda of the meeting will be:

- Introduction of Exco Member and their roles
- Presentation on Alumni’s role in serving the AJ community (by me and Qixiang)
- Dialogue session
- End of tea session

I’ll drop Ms Leong an email shortly. From a personal perspective, I expect the tea session to start at abt 7.45pm, the presentation to end by 8.30pm and the dialogue session to end at 9.30pm. I’ll present till “Other Ongoing Events/ Processes” and will leave Qixiang to talk about the “Underlying Philosophy of AJCAA” (as shown in the slides).

Can I have Internet access during the presentation? I’ll like to show case the AJCAA blog and Facebook group during the presentation.

If Ms Leong will like a copy of the slides, please send a copy to her.

Qixiang,
Please confirmed with Reimin on the CIP stuff. If there’s anything else to amend or add to the slides, please make the changes and send me the amended slides. Will look through them on Fri.

See you all on Friday!

Best Regards,
Keith

Weekly updates #13

Dear Excos,

Apologies for the late email sent for last week. Last few days have been pretty hectic for me and yes, I know that the next update is 2 days away.

Can someone (Qixiang or Kent) give me a feedback on how many tutors have registered with us for the tutoring program? Looking at the Facebook event response seems like we only have a few people who are willing to tutor the juniors.

For the Bursary application, so far Siauhui has not received any applications yet. If the responses are so poor, guess we can call off or postpone giving the award this year.

The night cycling event 2 weeks ago was a success. Kudos to the organizing team and the facilitators! I didn’t join the cycling but was with the cyclists as the safety driver and can see that everyone had plenty of fun that night. J

Can Sabrina or Marcus get someone to do a writeup for our 2^nd night cycling event and post it on the blog? The pictures Siauhui took that night has been uploaded on Flickr, link attached below:

http://www.flickr.com/photos/27343564@N03/

If any of the cyclists has any more pictures, please feel free to post it up on the blog.

Best regards,

Keith

President

Weekly updates #12

Dear Exco,

Our night cycling is this evening. If you all can make it, please attend to show your support. Me and Siauhui will be there.

Believe you all have received Siauhui’s email on what she has done in building the AJCAA blog. Please support accordingly by providing more photos and writeups.

We’ll discuss more on the follow up actions when the minutes and draft presentation (for the principal’s tea session) is ready.

Have a great weekend.

Best regards,

Keith

President

Alumni Exco Weekly Updates #11

Dear all,


Nothing much to share this week. Hope to see you all for Monday’s meeting.

Best Regards,

Keith

President

Alumni Exco Weekly Updates #10

Dear Excos,

Attended the College Day on May 17. For those who missed it, it was quite a pity. Not only was the performance great, the GOH also showed an IDA video that she brought along on how the future of Singapore living will be like with the advancement of internet and broadband technology.

Besides the principal acknowledging the good work of the Alumni in her speech, the valedictorian Genim also encouraged the graduating batch of students to actively participate and contribute to the Alumni. Most of you all would know her for her involvement in Geeks’ Night. She is currently working on the next round of Outreach program, which was initiated last year and successfully carried out.

Will send the meeting agenda to Kent soon.

See you all at the next meeting.

Best Regards,

Keith

President

Alumni Exco Weekly Updates #9

Dear all,

For the experiment of sending out the Night Cycling event notice to the Facebook community of 1841 ex-students, we are seeing some success. There is now 19 confirmed attendee (assuming they don’t have last minute matters to handle) and 97 people who might attend. The responses written on the Facebook wall is also pretty positive.

Excos, please go for the night cycling event and show support for our activities if you can spare the time. Siauhui and I will be going, but think we’ll be on the safety vehicle.

http://www.facebook .com/event. php?eid=14610957 822&ref=nf

I’m thinking we should ride on this momentum and send out another event notice soon. The next event notice should be on Tutoring program, following which will be on the Bursary program.

BTW, Xavier, please send out the meeting minutes once it’s ready. Thanks.

Hope to see you at the College Day event tomorrow.

Best Regards,
Keith

President

Alumni Exco Weekly Updates #8

Dear Excos,

Nothing much to update this week.

For the night cycling team, thought the publicity materials are to be sent to Peggy by today so that the email blast can be sent out Fri. Has this been done?

Have a good weekend ahead!

Best Regards,

Keith

President

Alumni Exco Weekly Updates #7

Dear Excos,

Nothing much to update for this week on Alumni activities, except that Mr Seng replied thanking me for the update.

Glad to hear that so many of us will be able to make it for this week’s meeting.

See u all on tomorrow evening.

Best Regards,

Keith

President

Alumni Exco Weekly Updates #6

Dear fellow Excos members,

Met up Qixiang, Xavier and Kent for dinner on Fri. Was thinking of sending the weekly updates so as to share here some of the things we discussed. A few of us meet up once in a while to brainstorm or discuss ideas (in casual settings) on various issues concerning the Alumni so that the discussion during our 2-hours monthly meeting can be more fruitful.

If anyone else is interested to join us for our coffee sessions, pls let me know so we can keep you informed on our future sessions.

1) We brainstormed some ideas which Alumni can work with the school on for the 25^th Anniversary as an opportunity to define what is AJ spirit. Main idea is that we have an interview team and we can interview 25 past & current principals, teachers and people important in the history of the school. 25 people to symbolize 25 years, where we can get insights how AJ has changed over the last 25 years and how different era of people share their definition of AJ spirit. anniversary. Something we thought might be quite interesting is to use the number 25.

Of course, this is just an idea. If anyone else thought of something special, please share here too. Whether such an idea can pull through will not just depends on the Exco consensus, but also if we can amass the necessary resources and manpower to pull this through.

2) We also discussed abit on the preparations required for the meeting with Ms Leong. Qixiang commented that we can produce an archetype of a Key Success Factors Loop. As our meeting with Ms Leong is in June, we still have time to think about this and discuss during the next meeting.

As pointed out so many times, our biggest constraint to growth currently is having Alumni who are willing to actively contribute the building the Alumni. We need so many different talents that I have since lost count. Let’s all try spreading the Alumni spirit abit more and get those who want to contribute to come for our meeting.

Best Regards,

Keith

President

Alumni Exco Weekly Updates #5

Dear fellow Excos members,

Qixiang, Xavier and me have submitted the writeup on the Alumni handbook last week. Let’s see if MOE will be giving us some response.

Spoke to Marcus, think the next night cycling and CIP preparations are coming along fine.

Noticed that the AJC website is still the committee structure of 05/06. Ms Siau, can I know who we can talk to so that we can furnish him with the information to make the necessary changes?

Best Regards,
Keith
President

Alumni Exco Weekly Updates #4

Dear fellow Excos members,

Since Kent mentioned that everyone is now in the ajcaa yahoo group, I shall stop including individual emails in my weekly updates. For those who came for Monday’s meeting, I believe you all will agree with me that we had a fruitful discussion, where a lot of decisions are made and many things are waiting to be done.

For this week, besides some updates, I also have some thoughts which I hope to hear your opinions on (highlighted in yellow). Your contributions will be beneficial in us making better decisions as a team.

1) From the discussion on welfare for Exco, the treasurer has mentioned that funding is no issue and that the secretaries volunteer to keep track of everyone’s birthdays. If no violent objections, we’ll start implementing this.

For those whose birthdays are over, guess you all just have to wait for the next round. So Kent , shall we start celebrating birthdays during Jun meeting (for those born in Apr-Jun)? Is everyone ok with this proposal?

2) Had coffee with Ridzuan yesterday. With his help, me and Kelly now have admin status to the AJC Facebook group also. Seems like only admin can send Events notifications to the 1,700 over strong community. So we now have another channel to tell those in the Facebook group about our upcoming events.

He shared some ideas on how we can better grow our online presence and the technical challenges involved in improving online engagement. Unfortunately his work commitments is quite heavy, hence he’s not able to help resolve the technical challenges involved in improving the website (changing scripts, building applications, etc). The search for a website programmer who’s willing to volunteer his services on a regular basis continues.

Hear from you all soon. Have a good weekend.

Best Regards,
Keith
President

Alumni Exco Weekly Updates #3

Dear all,

Hope the week has ended well for everyone. For those who came for the AGM, thanks for attending. For those who didn't, will show you all a ppt that was done for the AGM. It seems to be too big to send thr the yahoo groups. This was presented during the AGM on what was done and what we'll be doing in the coming term. The treasurer report was not part of the slides, but was also presented during the AGM.

Looking at events timeline, there is much to be done. Hopefully with the expertise and resources on hand, we'll be able to organise all of them successfully, achieve the objectives set and plot our way to a bigger vision.

Some updates from the AGM.

1) Junkai will be marketing head. Archiving and consolidating of pictures and writeups will comes under marketing as marketing materials. Believe he'll touch base with Geraldine as and when he needs help on design matters.

2) Sabrina and Nafisah will handle events management and coordination. They will coordinate and keep pace with all the events that are going to happen, including bursary awards, mentorship programs, tutoring programs, etc. Centralising event management is a tough job but essential to ensure that we don't fall behind on things that are suppose to happen. I'm confident they can handle it well.

3) Cia Ai will be our chief writer/ editor. She is currently a law student at SMU. I know her through recommendations from Qixiang & Xavier. She will vet all our writeups for consistency checks before it goes to the website and newsletter. Given her tight schedule, she might not be able to join us for monthly meetings. Tho i do hope she can pop by once in a while.

4) Kent and Xavier will be our secretary and assistant secretary respectively.

5) Ruimin will be pioneering our CIP program. As mentioned by Ms Siau before, the CIP system in AJ has been ongoing for many years. This is something we can build on, so that in years to come, the AJ community will be recognised as the group that's very much into voluntary work. Based on on-going discussions during the AGM, we can decide if we want to adopt the same home as the school, (so that students can continue doing volunteering work at the same home after they graduate) or adopt a home that only belongs to AJCAA. No decision has been made on this yet.

Me and Siauhui was going thr the AJC Facebook page when we come across this page.

http://www.facebook .com/topic. php?uid=22108295 58&topic=3307

Facebook can be a very powerful tool if we know how to use it well. Still thinking abt this. Anyone has any ideas, feel free to share in the coming Mon's meeting.

BTW, Geeks' Night was a great success with 40 over people turning up. Seems like such an event really appeals to the young crowd as a good way for them to really catch up with their classmates. Majority of them came in classes and groups.

Geeks' Night team, good job! Possible to get the photos and writeup ready for the closure on Mon?

Apologies for the long email. See you all on Monday.

Best Regards

Keith
President

Alumni Exco Weekly Updates #2

Dear all,

As mentioned, i'll be sending to you all some comments and updates every Fri. This is the 2nd issue of the weekly updates.

Tonight is the Geeks' Night and tomorrow morning is the AGM. Hope to see as many Exco attend the events as possible to give your support. Might not need to attend the whole session if you have something on.

AGM will starts at 10.30am instead of 9am. I've asked Kent to help ensure that those who are coming are informed of this change. Personally i think 9am is too early if we are expecting Alumni members to turn up. 10.30am will be a more appropriate time for those attending to turn up on time.

For the AGM tomorrow, i'll be going thr the meeting (in this particular order)

1) Secretary Report
2) Treasurer Report
3) List of Incoming and Outgoing Exco
4) Workplan for Yr 2008/2009
5) AOM

I'll be reaching the Geeks' Night at abt 10pm. Hope to see u all there.

Cheers.

Keith
President

Alumni Exco Weekly Updates #1

Dear Excos,

Geeks' Night is 7 days away

Geeks' Night team, pls give us an update on the responses so far? Believe we need a response of 40 before the event will proceed as planned right. Thanks.

Has the msg been sent out to our whole mailing list? Don't think i've receive any email on this. Qixiang, can work with Peggy to send out the email based on our current emailing system? Thanks.

AGM is 8 days away

From the last meeting, there's still a no. of things to finalised.

Junyong, KK, is the Treasury Report ready? Will i get to take a look at the draft? Thanks.
Qixiang, as spoken, can send me the draft blueprint? Will like to have some time to go thr before the AGM. We'll also need to send to Ms Leong, preferably a few days before the AGM. Thanks
Peggy, Siew Hwa, is the project report ready? Can let me take a look at the draft? Thanks.
Kent, can help me get an update how many of the Excos & the Outreach group will be coming for the AGM? Appreciate if everyone can help to spread the word out and invite friends or individuals who are keen to serve the Alumni to come for the AGM. Once we have some indication of how many pple are coming, we can then determine how much refreshments to prepare. Thanks.

Peggy, can help do an email blast to the AJCAA list on the upcoming AGM. Thanks.
Ms Siau, believe we did not confirm on the timing of the AGM. Shall we set it at 10.30am? Pls let me know if this timing is an issue. Thanks.

Thoughts and reflections

Think we are fortunate that some members have stepped up into the various key appointments left empty (except for Vice Secretary currently). For all ex, current and future appointment holders, much as i appreciate all that you have done and contributed to AJCAA, kindly note that individual appointment holder is to source for their own successors. As appointment holders, i believe everyone is fully aware of the constraints we faced. Hence, i believe this request of finding your own successor before stepping down is not too much to ask, considering the shock it'll bring to the system.

Regards,
Keith
President